New: Multi-channel order intake via API and portal→

From quotation to completion,
fully automated

Orders automatically run through the correct steps — from price indication and quotation through planning to delivery and invoicing. Real-time insight into status, costs and progress.

Schedule a demo→View product
Highlights

The core of order processing.

Four features that make the difference — from incoming order to sent invoice.

Omnichannel intake

Every order, one workflow

Email, webshop, customer portal or API — everything comes together in one flawless order.

Calculation

Price in seconds

From cost price and margin to selling price — automatically.

Quotations

Digitally signed

Professional quotations that customers sign directly online.

Automation

Workflows that run

Orders automatically go through the correct process, with notifications.

Calculation

Automatic price calculation for every glass product

From cost price to selling price in seconds. Supplier prices, margins, volume discounts and customer agreements — all automatically processed.

  • Purchase & selling prices per product, quickly compare suppliers
  • Volume discounts, customer agreements & flexible price groups
  • Surcharges: energy, recycling, transport, cavity & installation (m²/hour)
  • Automatic U-value calculation per glass composition
  • VAT per country (NL/BE/DE), reverse charge VAT & G-account
  • Margin overview per order line with purchase vs. sales
Price calculation#ORD-91847
HR++ insulating glass 4-16-4-16-44.2
1200 × 800mm • tempered ESG outer
3 pcs
€ 427,50
Tempered glass 8mm ESG clear
900 × 600mm • 4-side grinding
1 pc
€ 218,00
Laminated 44.2 PVB clear
1100 × 750mm • standard
2 pcs
€ 193,60
Processing
grinding, drilling ø12mm
€ 67,50
Customer discount De Vries Glaswerk −8%−€ 72,53
Subtotal€ 906,60
Discount−€ 72,53
Total excl. VAT€ 834,07
Uw 0,7Meets Bouwbesluit insulation requirement ≤ 1,65 W/m²K
Intake

Every order, every channel, one workflow

Receive orders via customer portal, webshop, email or API. Visually configure glass products with direct price calculation.

  • Multi-channel intake: portal, webshop, API & manual
  • Fast entry without mouse — no extra training needed
  • Visual glass structure with 3D design and processing
  • 6 order types with their own workflow (delivery, installation, pickup, etc.)
  • Work address with geocoding & Google Street View
  • Urgency marking, reference numbers & contact info per address
New orderDraft
Customer detailsGlass linesProcessingDelivery
Customer
De Vries Glaswerk
Contact person
Johan de Vries
Site address
Eikenhof 12, 4521 AB
Order type
Standard delivery
Reference
Bathroom + conservatory renovation
HR++ triple 4-16-4-16-44.2ESG outer • PVB inner • Uw 0,7 • 1200×800mm
+ Add glass line
Glass products

1,200+ glass products, instantly configured

Complete product range with insulation composition, processing, RAL colors and shaped glass. Prices, weight and m² are automatically calculated.

  • Insulating glass: configure glass layers, gas filling, spacer & coating
  • Processing: grinding, drilling, tempering, laminating, glass processing
  • Shaped glass via DXF import with arc and line geometry
  • RAL colors, product groups & pre-configured bundles
  • Automatic surface and weight calculation
Glass products1.247 products
Search by product, type or article code...
HR++ insulating glass 4-16-4-16-44.2
Triple • ESG outer • PVB inner • Uw 0,7
ESGPVBISO
Tempered 8mm ESG clear
Flat glass • 4-side grinding
ESG
Laminated 44.2 PVB clear
Safety glass • 2x drilled ø12mm
PVB
Shaped glass, sandblasted
Imported via DXF • arc geometry
DXF
Colored glass RAL 5003
Sapphire blue • 6mm • tempered
ESG
Width1200
Height800
Thickness44mm
Weight28,4 kg
m²0,96
Quotation

Digital quotations with e-signature

Professional quotations in your corporate identity. Customers sign digitally, you receive an automatic notification. With reminders and follow-up tracking.

  • Digital signature with legal validity
  • Automatic reminders & follow-up for outstanding quotations
  • Personalized templates in your corporate identity
  • Insight into opening behavior & reasons for rejection
  • PDF & online version with track-and-trace
Quote #OFF-91847Signed
PDFSend
Quote #OFF-91847
14 February 2025
Valid until 14 March
Customer
De Vries Glaswerk
Site address
Eikenhof 12, 4521 AB
3× HR++ insulating glass 4-16-4-16-44.2€ 427,50
1× Tempered 8mm ESG clear€ 218,00
2× Lami 44.2 PVB€ 193,60
Processing (grinding + drilling)€ 67,50
Customer discount −8%−€ 72,53
Total excl. VAT€ 834,07
Digitally signed by J. de Vries
15 February 2025, 11:40 — IP 82.169.xx.xx
350+
Companies
250K+
Orders per year
1.200+
Glass products
<2 sec
Price calculation

Seamlessly connected to every module

Order processing integrates with all Baka Glass modules. Orders flow automatically to planning, purchasing, delivery and invoicing — without manual transfer.

Integraties→
Planning
CRM
Ordering
Financial
Customer portal
Scanning
App
Dashboard
Racks
Invoicing

Flexible invoicing & partial payments

From single invoices to complex installment payments. With collective invoices, direct debit and direct accounting integration.

  • Partial payments with percentage installments & milestones
  • Collective invoicing for regular customers
  • Integration with payment services & online payment links
  • Automatic invoicing upon status changes
  • Automatic payment reminders
  • Integration with Exact, Twinfield & Snelstart
InvoicingThis month ▾
#FAC-2025-0041
De Vries Glaswerk
€ 934,08
#FAC-2025-0040
Sara Jansen
€ 1.240,00
Installment 2/3
30% ✓40% ✓30%
#FAC-2025-0039
Robin Baarslag
€ 490,61
Sent
#FAC-2025-0038
Pieter van Dijk
€ 275,30
Overdue
3Collective invoices ready for De Vries Glaswerk — bundled automatically
Documents

Automatic documents & communication

From price indication to invoice — 5 document types automatically generated in your corporate identity. With internal and external comments per order.

  • Price indication, quotation, order confirmation, delivery note & invoice
  • All documents with company branding & logo
  • Internal & external comments per order
  • Link files & photos to orders
  • Automatic emails upon status changes
Documents & communicationOrder #91847
PDF
Price estimate #PI-91847
Automatically generated • 12 Feb 09:15
Sent
PDF
Quote #OFF-91847
Automatically generated • 14 Feb 14:32
Signed
PDF
Order confirmation #OB-91847
Automatically generated • 15 Feb 11:42
Auto
Email
Status update to customer
‘Your order is confirmed’ • 15 Feb 11:43
Auto
Link
Delivery note #LB-91847
Ready for generation on delivery
Draft
RobinInternal
14:32
Customer prefers calls in the morning. Schedule delivery for Tuesday.
SystemExternal
14:33
Automatic email sent: ‘Your order #91847 is confirmed’
Process

Automated workflows & notifications

Orders automatically run through the right process. With task assignment, real-time notifications and a visual pipeline overview.

  • 10+ order statuses from 'New' to 'Historical'
  • Configurable workflows per order type
  • Automatic task assignment to employees
  • Real-time notifications & automated alerts
  • All information in one place — never lose an order
  • Visual pipeline overview of all orders
Order pipelineLive
New
#91855
El Idrissi
#91856
Van den Berg
Quote
#91847
De Vries
Confirmed
#91848
Baarslag
#91850
Van Dijk
Ready
#91846
Jansen
Order #91848status changed to ‘Confirmed’ — task assigned to Robin
2 min ago
Quote #OFF-91847 digitally signed by customer — automatically converted to order
15 min ago
Reminder: invoice #FAC-0038 is 7 days past its payment term — automatic reminder sent
1 hour ago

From quote to completion.
Start today.

Schedule a demo→Contact sales