QuickBooks Online

From a finished glass order to QuickBooks Online

Baka Glass uses the customer and invoice information already held in your operational workflow. When a transaction is booked, Baka looks up the matching QuickBooks customer, creates the customer when needed, and sends the sales invoice or credit memo with its invoice number, transaction date, due date, billing email and order reference.

That keeps the commercial and financial records connected without asking office staff to enter the same job twice. Customer billing and contact details can also be updated in QuickBooks when the customer changes in Baka Glass.

Accounting mappings that fit your company

The connection is configured around the accounting structure of each company rather than forcing every business into one template. Baka reads the available accounts and tax codes from QuickBooks Online so the finance team can select the correct mappings.

• Map sales to the appropriate income or ledger accounts.
• Handle standard, reduced, zero and reverse-charge tax scenarios where applicable.
• Create or update the service items used to post invoice totals.
• Keep invoice numbers, dates, due dates and customer references intact.

Online payments and reconciliation for US companies

For US companies, Baka Glass can enable QuickBooks Online payment links for card and ACH payments. When QuickBooks reports a payment through its signed webhook, Baka verifies the event, checks that the linked invoice balance is zero and marks the corresponding payment as paid.

The order workflow is then updated as well. Teams can see the payment outcome in Baka without manually comparing the two systems. This payment workflow is currently specific to US company configurations.

Support for multi-company operations

Glass groups that invoice through more than one executing company can connect a separate QuickBooks Online company and set of mappings for each one. Where appropriate, a company can reuse the primary connection settings instead. Customers and invoices are sent to the company responsible for the work.

A clear, practical integration scope

The current integration covers customer creation and updates, sales invoices, credit memos, configurable account and tax mappings, multi-company connections and the US online-payment workflow. It does not claim to synchronize purchasing, expenses or every QuickBooks master-data object in both directions.

Connection starts from the accounting settings in Baka Glass using Intuit's authorization flow. During implementation, the Baka team confirms company mappings, tax treatment and whether the US payment option belongs in your workflow.